TOPS [ONE] vs Quickbooks

TOPS [ONE] is a simple alternative to Quickbooks for managing Condo, HOA and Co-op accounting.

Are you thinking of making the switch to TOPS [ONE] or one of the other Quickbooks competitors? Switching community association management software can be stressful, so we want to make your decision as easy as possible. Here you'll find the information we've put together that’ll help you decide which option is best for you.

Read on to compare TOPS [ONE] and Intuit Quickbooks, including the features that impressed current TOPS [ONE] customers who have made the switch. Regardless of what you decide, we wish you the best of luck in your search!

Industry Specific 

A big box software like Quickbooks might be inexpensive, but what you get is a generic system.

Your community association clients deserve a back-end software that understands the ins and outs of the industry, and is able to help you manage the minute details of your business.

TOPS focuses on only one industry: community associations. We keep up with the changing laws of the industry, and adjust the software accordingly. We build features based on customer needs and feedback. We don't split our development efforts on rentals and leasing. 

Accounting for Communities

As a CAM accountant, you expect a higher standard from your accounting software, and rightly so! Whether it's an accrual or modified accrual accounting method, a fully customizable chart of accounts (with charge codes), unlimited funds, or GAAP standard reporting, you get it all with TOPS [ONE].

No need to force yourself into cookie cutter-software--you can track incoming funds from a lockbox, online payments, or physical checks.

Eliminate Data Silos

There's nothing more frustrating that not having access to all of your community information in one place. One disadvantage of using an off-the-shelf accounting package is that it only handles the accounting.

That means all of the other aspects of your business have to happen elsewhere - Excel spreadsheets, Word Documents, another management tool. So when you have crossover between the accounting and the management side, you have to double enter the data. Not so with all-in-one community association software!

TOPS [ONE] vs. Quickbooks

Save Time with Automation

When your employees are more efficient, your management organization is more effective. Quickbooks offers simple efficiency automations for general accounting, but it doesn't automate your collections process, your deed enforcement, your banking.

Switching to an industry leader like TOPS [ONE] will give your team efficiencies to make your organization more effective, and able to take on more with less.

Management on the Go

The management tools in TOPS [ONE] give CAM Managers the freedom to get out in the community and do their job without the need to return to the office for data entry. 

Enforcement, maintenance and vendor management are important aspects of keeping a high functioning community. And when you have fines, fees or charges, they will automatically tie back to TOPS [ONE]'s accounting system.

Better Support, Whenever You Need

Are you tired of outsourced support representatives who read their help suggestions from a script?

You deserve a support team that understands the industry and what you're trying to do, so they can help you get it done quickly and correctly.

At TOPS, our support team has won Customer Service Department of the Year two years in a row from the American Business Awards.

Compare Features

Compare Quickbooks TOPS [ONE]
CAM Accounting      
Management Tools          
Data Access         
Device Support         
Industry Partners         
Smart Banking        

Customer Relationship Management

Community Association Management is defined by how you manage the people: Tracking homeowners and properties, Owner Resales, A full history of lot or unit ownership, complete with all actions associated with same.

Industry specific terminologies (homeowners vs tenants or customers) are important to prevent mistakes.

CAM Accounting Functions

A great CAM Accounting system must support the key standards defined by the AICPA for planned communities: Fund Accounting, cost centers, yearly comparisons, custom chart of accounts, accrual or modified accrual accounting method, budgeting tools.

Management Tools

Community Association Managers need access to the tracking tools to enforce the deeds of the community. CC&R violation management, Architectural control, work order and vendor management, parking enforcement and facilities management.


No CAM software is complete without a full communications system. Form letters, reports, mass email, certified mail, SMS messaging, tasks & assignments. All communications need to be stored with the homeowner's record for future reference.

Automation Efficiencies

Automation allows you to reduce the labor on your team, even reduce the number of staff or increase the number of associations in your portfolio. Assessments, Late Fees, Collections, Violation escalation.

Data Access

No system works if you cannot access it easily. A local or network install cannot compete with a hosted or web-based system. With a scalable web-based system there is no need to pinch and zoom in to see the system.

Device Support

Can you access your Community Association software with your phone? Tablet? Will it work on your Apple? PC?

Industry Partners

You have partners you work with - banks, website providers, automation services and more. Your association management software should integrate with the partners you choose so you don't have to double or triple enter your data.

Smart Banking

Your bank is the other half of the accounting equation for managing your community association financials. Smart banking ties your data more closely and helps prevent fraudulent behaviors. Bank lockbox, auto reconciliation, ACH processing, echecks.

Easy to Implement

At TOPS, we understand your need to get up and running, and we want to make it easy for you. Our Client Services team is your advocate for every step of your implementation.

From preparing and importing your data, to setting up your accounting and communities, to training and consultation - we help you get up and running, and continue to support you for the lifetime of your usage of the app.

Conversion Guide

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Get a Free Demo of TOPS [ONE]

We hope this comparison guide was useful to you. But no amount of explanation can compare to seeing the product for yourself. Now's your chance!

Ready to give it a try?

Making the switch is easy; you can get your whole team TOPS [ONE] ready in no time at all.  

See TOPS [ONE] for Yourself