TOPS [ONE] Update

    Posted by Karch Palasti on June 1, 2017


    The TOPS [ONE] development team is adding multiple new additions and updates to the platform today.

    The following new releases will be live in TOPS [ONE] today. As a web-based product, there is no action for TOPS [ONE] users to take. Your TOPS [ONE] platform will automatically be updated in the cloud.

    Here's what's new:



    • Date/Time
      • Resolved an issue where transactions posted after a certain time would post to tomorrow's date


    Community Setup

    • Codes
      • Updated the code index/list page to show the Code Name as well as the Code Alias:



    • Activity Feed
      • Fixed an issue where checks were creating duplicate items on the activity feed for the check document


    • Resale
      • All available recurring charges should appear for new owners during the code category assignment step


    • Accounts
      • Changed labeling for last check number used to 'Last Check number Used':

    • Reconciliation
      • The correct difference will display on the reconciliation screen even if all transactions have not been loaded


    Accounts Receivable

    •  Cash Receipts
      • The cash receipt printout will now match the layout of the cash receipt review page
      • Updates to UI. Added an option to open all detail panels. Moved the 'Amount Due' higher up on the screen. Increased / decreased the width of various widgets and tables for a more pleasant view and experience
    • Export Statements
      • Resolved an issue where the amount was appearing as $0 on the South Data statement export
      • Resolved generic error when trying to run statements for all owners

    General Ledger

    • Journal Entries
      • Added the status of the journal entry (Accrued, Posted, etc.) to the item detail view:

    Accounts Payable

    • Enter Bills
      • Removed the "0" (zero) from the amount field on the expense lines
      • Switching from 'Bill' to 'Handwritten Check' will not undo already entered information
      • Tabbing through fields when entering bills will now behave logically

    • Print Checks
      • Accrued bills will no longer be eligible for payment



    • Activity
      • The chart displaying break down of tickets by code will now display in additional, more distinct colors:

      • Added the Code Name to drop downs when creating tickets

    Work Order

    • Tickets
      • When saving a new work order, the application will not jump back to the tickets view



    • New Reports
      • Added the Cash Receipt Deposit report
    • General
      • Resolved an issue where several reports would not correctly account for prepaid waive adjustments

    • Aged Owner Balance
      • Resolved several issues with report showing paid balances

    • Aged Payables
      • Added totals to the end of the report. Corrected some inconsistencies between the In-App Display and the export

    • Annual Meeting
      • Resolved an issue where owners would not appear on the export if they did not have a last name entered

    • Cash Receipt Journal
      • Moved to the 'Accounts Receivable' section on the report index/list

    • Trial Balance
      • Added Vendor name and Reference to expense items:

    • Work Order / Service Request
      • Reports were showing deleted items. They will no longer do so

    • Packages
      • Resolved an error when trying to run a report package on the package index/list page

    Owner Access

    Owner Portal

    • How To Video
      • Added a link on the log in page to a how to video



    TOPS [ONE]