Tips From TOPS Volume 7

    Posted by Maria Reyes on March 8, 2019

    Welcome to Tips from TOPS! If you follow our CAM blog, you're already familiar with this "mashup" format, where we showcase a number of articles that we feel offer fresh, new insight into some facet of the CAM industry. Each month we're going to roll out a few articles in our knowledge base that we think will help TOPS users really understand everything the application can do, and how to make it work most efficiently for you and your needs! 


    Do your Templates Spark Joy?   

    Product: TOPS [ONE] 

    Templates are used for most of the communication throughout your TOPS [ONE] experience. CCR notices, statements, collection letters, and even the templates for the vendors' checks rest in your hands. With the help of Word and our Merge Code Manager, you can customize the style and content of your notices, all while making each letter seem unique. This article will give you information on creating and uploading templates. 


    Get your Board Members on a Role

    Product: TOPS [ONE]
    Board Members can teeter the lines between homeowners and a full-blown member of your team. Because the Board Members tend to have other full-time jobs, they need to make sure they can pull financial reports on the go. Thanks to TOPS [ONE], they can! But, they may not need access to the community's banking information, or maybe there are custom fields that only internal employees should see. This article will go over how to create their role, set their permissions, and how to assign users to the Board Member role. Get started here! 


    It's Like it Never Happened!

    Product: TOPS [ONE]
    The Owner Portal is where homeowners can check balances, Work Order & Service Requests, and even pay their dues online. Each homeowner is required to register with an email address before they can log in. It's fairly common for people, present party included, to have more emails than they can keep track of. So what happens if an owner registers with an incorrect email? Or if they need to update the email?  No need to reach out to the Support team for help. Just click the Unregister button to have them start the enrollment process anew. 


    Custom isn't Custom; it's Standard. 

    Product: TOPS [ONE] 

    Thanks to Custom Fields, you have the power to keep track of any data needed. Need to keep track of Vehicle tag number? Check. Pet information and vaccination information? No worries, you can make a custom field for that, too. Now that you have all this data, you have to make sure that you can keep track of it in an organized way. Custom Portfolio Reports are here to help you make a report on the owner information you want to pull. 


    "Where Can I Find More of These Articles?" You Ask.

    Product: TOPS [ONE]

    We have recently given some love to our TOPS [ONE] Knowledge Center. We have hundreds of articles just waiting to help out with any questions that may arise. If you need help finding something specific, or if you need to get in touch with us, click here.


    Do You Have a Request?

    Product: TOPS Pro, TOPS iQ, TOPS [ONE]

    This is a new series for us, and we're eager to highlight the things that work best for our clients. If you want to see certain content or features mentioned here, let us know!

    Schedule a TOPS [ONE] demo today!