You may already know of the Community Fact Sheet module, where you can store information about each community you manage in TOPS, but there is a related feature you may not have used called “Management Company Information”.
Click “File”, then “Management Company Info” to enter your management company name and address or, if a self-managed community, your community info. It only takes a minute or two to enter the information..
Management Company Info is a global feature, so the data remain the same across your entire portfolio of communities.
The power of the Management Company Info is the fourteen Form Letter merge codes matching these data that enable you to print this information in TOPS Professional form letters. This is a great way to keep one master copy of your contact information, so if you have a change in address or phone number, for example, you can change it in one easy location, instead of having to update scores of form letters.
Several of the 3rd party plug-ins that integrate with TOPS Professional require data to be entered into the Managemenmt Company Info in order to function properly.