Online AP Approval

Online Invoice Approval

Online AP approval provides board members with a vehicle to review and approve open invoices online. When combined with MICR Check Printing and Digital Signatures, you can significantly reduce the time you and your staff are currently spending on Accounts Payables.

Online AP Approval can save you money by eliminating late fees and other penalties that result from payments made late, due to lack of approval. Here are a few of the other benefits that you will enjoy:

• Allow Board Members to view and approve pending invoices with Online AP Approval from TOPS Interactive Web Sites.
• Managers can upload existing invoices from TOPS v3.2.1™ or enter new invoices online. Once approved on the web site, invoices may be imported directly into the Accounts Payable module in TOPS v3.2.1™.
• Define rules for invoices, such as requirements for multiple signatures and approval amount limits.
• Designate a minimum value an invoice must be to upload, if you have defacto approval for bills under a certain dollar amount.
• Double layered security requires a unique login for each approver, in addition to their Board Level community web site login. Secondary logins are managed in TOPS v3.2.1™, not your web site.
• Automatically exchange data between your web site and TOPS v3.2.1™ via the TOPS Internet Scheduler.

  Requires TOPS v3.2.1™, and a TOPS Community Web Site for each community in which you wish to activate Online AP Approval.

TOPS v3.2.1™
The Basic System:

• Owner Database
• Accounts Receivable
• General Ledger
• Accounts Payable
• Check Reconciliation
• Community Fact Sheet
• Phone Messenger
• Calendar
• Report Defaults

Optional Modules:

• Global Functions
• Job Streaming
• Work Order
• CCR: Violations & Architectural
• Gate Security
• Pool Pass
• Payroll
• Utility Billing
• MaintCo

Add-Ons and other Companion Products:

• Mobile Manager
• MICR Check Scanning
• MICR Check Printing
• Digital Signature

Internet Services:

• TOPS Internet Updater
• Internet Backup Service
• Interactive Web Sites
• Online Payments
• Online AP Invoice Approval

3rd Party Plug-Ins:

• ReadyCollect
• ReadyResale
• GetDocsNow