TOPS [ONE] Update

    Posted by Andrea Drennen, CMCA on April 28, 2017


    The TOPS [ONE] development team is adding multiple new additions and updates to the platform today.

    The following new releases will be live in TOPS [ONE] today. As a web-based product, there is no action for TOPS [ONE] users to take. Your TOPS [ONE] platform will automatically be updated in the cloud.

    Here's what's new:



    • The global search will now account for unit numbers


    Community Setup

    • Users can now set a start and end date for Optimal Outsource statement exports



    • Setting an Accountant will no longer cause a Property Manager to disappear, and vice versa 


    • Addresses – The option ‘N/A’ has been added to the State drop down list. It will render blank on all displays and outputs. Additionally, zip codes are no longer required if not applicable: properties.png


    Accounts Receivable

    • Lockbox
      • Resolved several issues with lockbox uploads
    • Late Fees & Interest
      • Interest calculations have been corrected
    • Accounting Method
      • When switching to Cash from Accrual accounting, AR transactions will now respect this change

    General Ledger

    • Reconciliation
      • Resolved issue with reconciliation in which saving a statement date without uncleared transactions would cause the system to produce an error

    Accounts Payable

    • Vendors
      • Adding insurance to a vendor via any method will now work consistently
      • The ‘Vendor History’ will now link to an activity page that lists all activity for that vendor AP.png AP2.png



    • Batch Violations – Added the ability to undo violation batches. This will undo any actions taken, charges applied, or documents generated for those violations. The violations will be placed into a new accrued batch which can be further edited or removed altogether: Batch Violations.png



    • Resolved an issue with certain modules not returning any or all results for the Audit Log report
    • Sorting – Sorting options have been added to the following reports:
      • Bank Reconciliation
      • Budgets
      • Collection Status
      • Owner Balance
    TOPS [ONE]