Data Upload
TOPS Software gives users unprecedented freedom by directly loading
community information from your TOPS v3.2.1™ database files
via a regularly scheduled upload over a secured ftp connection.
The following list details the many fields of data loaded from
TOPS v3.2.1™. Each section is displayed, along with the corresponding
TOPS v3.2.1™ module where these fields can be completed:
Community Information
(Community Fact Sheet)
- Type of community (Condo, HOA, POA)
- Community Name
- Address/Location
- City, State, Zip Code
- Total # of homes
- Completion Date
- Turnover date to homeowner control
- # of rental units
- # of homes with offsite addresses
- Dues cover explanation paragraph
- Amenities
- Legal Info
- Annual Meeting Quorum
- Quorum for Elections
- Quorum for amending Declaration & ByLaws
- Late payment policy
- Right of refusal approval policy
- Architectural approval policy
- Leasing policy
- Violations policy
- Insurance policies
- Type of insurance
- Policy #
- Agent name
- Expiration date
- Phone #
- Comments
- Attorney
- Firm Name
- Firm Address
- Contact info 1
- Contact info 2
- Comments
Owner Information
(Owner Database Module)
- Owner name – primary
- Owner name – secondary
- Owner type – owner, renter, previous owner, developer
- Street address of home
- City, State, Zip Code
- Lot/Unit #
- Legal Description 1
- Legal Description 2
- % of ownership (condo only)
- Square footage of home
- Settlement date
- Last payment date
- Recurring Charge amounts broken down by:
- Regular
- Special Assessment
- Other (includes late fees and penalties)
- Balance due broken down by:
- Regular
- Special Assessment
- Other (includes late fees and penalties)
- Detail balance due breakdown by charge code type
- CCR Violations
- Date
- Summary Description
- Detailed Description
- Action needed to resolve
Recurring Charges
(Accounts Receivable Module)
- Recurring charge amounts (up to 10) – gives ranges of
recurring charges
- Charge Table Name
- Frequency
- Last Applied
- Next Charge Date
- Late Fee amount
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