Digital Signatures

Digital Signatures for MICR Check Printing

TOPS Software is proud to announce Digital Signatures for A/P checks. Digital Signatures is a quick, easy and secure way to print pre-signed A/P Checks.

How Digital Signatures Work

Set up is easy! TOPS will send you a signature card set, which each authorized signer must sign. You will send the signatures back to TOPS, where we scan and encrypt them and return them to you in a digital format.

Digital signatures are used with the TOPS MICR Check Printing system so the check is produced complete with the authorized signature printed on them, eliminating the need to walk printed checks around to get them signed. It can even handle printing two signatures, where required, or a combination of a digital signature and an actual signature. Checks are printed ready to send to the vendors with the appropriate signatures no matter whether the authorized signer(s) are in the office or not.

No more sending checks to board members to sign, and incurring late fees or penalties if they don't sign on time. Simply get their permission to use their digital signature on normal or recurring expenses, like utility bills, and have their signature print right on the checks. Imagine the savings in time, effort, and costs!

Security Measures

The Digital Signatures are secure, with redundant security systems, which help insure that no unauthorized person prints a fraudulent check.

Digital signatures have graphic encryption algorithms so that no one can "steal" a signature and use it outside the TOPS program. Only TOPS v3.2.1™ can correctly interpret the encrypted signatures.
Due to our graphic encryption, signature files may not be opened in a graphics program and 'altered' in any way. If files are altered, TOPS v3.2.1™ recognizes this change and marks the signature file as invalid.

Each person who is authorized to print A/P checks has a Pin # which is required in order to print checks with digital signatures. The Pin # must be entered correctly each time checks are printed in TOPS v3.2.1™. Users who do not have the correct Pin # cannot print checks with the digital signatures.

Just like regular checks, two Digital Signatures can be printed on a check or a combination of a Digital Signature and an actual signature.

Don't delay! Order this time and money saving new capability immediately! Contact a TOPS Software Sales Representative for more information on MICR Check Printing with Digital Signatures

TOPS v3.2.1™
The Basic System:

• Owner Database
• Accounts Receivable
• General Ledger
• Accounts Payable
• Check Reconciliation
• Community Fact Sheet
• Phone Messenger
• Calendar
• Report Defaults

Optional Modules:

• Global Functions
• Job Streaming
• Work Order
• CCR: Violations & Architectural
• Gate Security
• Pool Pass
• Payroll
• Utility Billing
• MaintCo

Add-Ons and other Companion Products:

• Mobile Manager
• MICR Check Scanning
• MICR Check Printing
• Digital Signature

Internet Services:

• TOPS Internet Updater
• Internet Backup Service
• Interactive Web Sites
• Online Payments
• Online AP Invoice Approval

3rd Party Plug-Ins:

• ReadyCollect
• ReadyResale
• GetDocsNow