2006 Program Updates

The Public Beta of the TOPS Calendar/Scheduler is now available! To join the beta group, please complete the form located here.

Added a select community box to the new message screen. This allows users to associate messages with a specific community, even if the message did not come from an owner in that community, for example a call from a vendor. This will cause messages to sort correctly under associated communities in the 'Community Time Spent' report.

Added a community filter to the 'All Messages' report for community to allow users to print only messages related to a specific community.

Added a community filter to the 'My Messages' inbox to allow users to display only messages related to a specific community.

Enabled the save button when a message is closed.

Clicking the cancel button on a new ticket will now clear out the changes made to the ticket and close the window. Clicking the exitbutton will now prompt the user "Do You Want to Save Changes?" before exiting the ticket.

The TOPS Internet Updater has been upgraded to help improve the process of performing updates in a networked environment.

Added ability to include all 10 recurring codes on coupons.

Corrected invalid characters when saving AP to GL distribution to file.

Corrected the Paid through calculation for the ReadyCollect upload.

Corrected the ReadyResale upload for a single community.

Added the version build number to the User Log file to help administrators verify which version of the TOPS2000.exe individual users are connecting with.

TOPS Payroll will now correctly subtract Holiday or Sick hours from salaried employees.

Updated the dialogue windows for printing and AR functions so that custom programs all use similarly compatible versions of these files.

Added new option to MICR Check Printing: User may now enter a value in the "Print Void After Days" field, and the notation "Void after ## days" will be printed on the check.

Added new utility under Utilities, Edit AP History, Change Vendor ID. This utility will allow the user to change a vendor's TOPS ID, even if the vendor has existing history.

CC&R Reminders now includes a double click option to drill-down into a specific CC&R record.

CC&R Batch functions have been altered to restrict users' to only perform batch functions for communities assigned to them in Users and Passwords.

Added the full description of CCR Code types to the CC&R Batch Close feature.

Added owner name and address to the CC&R Batch Close screen.

Added Last Action Date to CC&R Batch Close.

Added column to the CC&R Records display list to include a notation if the record has an attachments or notes.

Updated icons in Owner Attachments so they match other 3.2.1 features.

The 3 per page letter printing is now correctly printing on each page.

CC&R Search screen now comes up correctly in front of the main TOPS desktop window.

Added Bank-A-Count category option to coupon creation dialogue window.

Corrected issue causing Work Order Type Detail select button to appear grayed out.

Corrected spelling errors in Job Streaming module.

Corrected issue causing Run Time error #5 when less than 6 actions have been defined in the general action table and the user clicks the 6-10 arrow button.

Corrected spelling error in License Manager 'Status' column.

Corrected issue in Form Letter Manager that prevented all letters from being copied or transferred.

Corrected issue in View Logs under Administration so log items will correctly sort and delete by date.

Form Letter's Miscellaneous Charge Codes will no longer display garbled descriptions for some users.

Corrected icon display for Global Check Search button.

Corrected rare issue causing some users to be unable to view the community list in CC&R.

Corrected issue causing Attachments window not to appear in front of the TOPS v3.2.1™ desktop window.

Classic Report Mode now correctly recognizes Form Feed (FF) function.

Standard Report Mode will now correctly display the correct default report name in emails and attachments.

Corrected issue causing GL Financial Statement Layout names not to appear in report defaults.

The AR Aged Delinquency report will no longer print credit balances as zeros if the Suppress Credit Balances option is defined.

If the Income Statement is set to print Actuals, the heading now correctly displays "Actual".

Corrected centering of subtotalt in Balance Sheet report when columns 2 or 3 are activated in the layout.

Corrected error in Reserve Statement report headings causing multiple dates to print in the header, even if they had been turned off.

Corrected issue causing Fatal Application Exit error to appear in Check Repair GL Budget utility.

Corrected centering routine for Balance Sheet and Income Statement report headers.

Removed line feed character at the bottom of the Balance Sheet report that sometimes caused data to display incorrectly across pages.

Coupon files are now correctly generated in the folder name indicated in the screen prompt.

Corrected issue in the TOPS Internet Updater "Check Workstation and Server" option that caused the server not to update when the workstation was completely up to date.

Added option to Annual Meeting with Signature report to mark delinquent owners. If no is selected, the * and *=Delinquent Owners notation will not be included in the report.

Added merge codes to Form Letter custom dictionary so they are not caught as misspellings.

AR notes are no longer truncated on screen in the Owner Balances History.

Added back button to the Add New CC&R record, View Action Table window.

Corrected visual error in Work Order that caused hyperlinks to appear as black text with a black hilight.

Corrected title printing for AR Aged Owner Balances report.

Corrected title printing for AP Collection Status report.

Corrected unhandled exception error in Job Streaming that occurred when drilling down in an Accrue Charges job type.

Corrected issue with standard reports causing them to appear out of alignment when exported to CSV format.

Trial Balance when saved to CSV format, no longer displays credits and debits in the same column.

AR Delinquency Trends Report now correctly displays negative balances.

Corrected issue that occurred for some users that prevented them from successfully printing Report Defaults.

Work Order will now display the number of notes that are attached to each record.

Added print preview to Print Defaults option under Report Defaults.

Gaps in check numbers that are unaccounted for are no longer listed in the check register reports as void. Instead, these check numbers are skipped in the report. For example, if the first check number is 500, 1-499 would no longer show as void on the check register report.

Owner Payment History report has been converted to the new reporting engine.

AP Check Register will now allow printing to file.

Community Fact Sheet will now save attorney information correctly when saving.

Corrected issue causing Community Fact Sheet button to disappear if the user had read only access.

Corrected read only access error in Community Fact Sheet that prevented users with read only access from viewing certain data.

Corrected error causing an email not to activate when the email button was pressed in the Attachments screen.

Cost centers may now be correctly set up in the AP, Control Information without the need to define a specific account number.

Rebuild All Communities option will now work correctly without the need to enter a community in TOPS.

Added ability to disable Internet menu in Users and Passwords.

Corrected reversal of Effective Date and Delinquency As Of date in Apply Interest Job in Job Streaming.

Phone Messenger now displays Quick Messages when inbox is sorted by priority.

Switching column settings to default view in Phone Messenger will no longer display duplicate columns.

Added option to View By Account number and Lot/Unit Number in CC&R Batch Close.

Added Close On Date field to CC&R Batch Close.

Added Sort By options to CC&R Batch Close.

Corrected issue with created notes not displaying inside the batch close window.

Corrected landscape view of Income Statement report print.

Gate Security will now allow Gate House users to press escape key to back out of entry mode.

Converted all Pool Pass reports to the new reporting engine.

Pool passes will no longer print labels if information is not completed in the data fields.

Customers with Yearly Accounting option activated may now apply charges from work orders and CC&R records to previous years with the correct descriptions from the selected year.

Corrected display error in the tree view of user group rights settings.

Corrected security flaw that allowed a user with read only rights to access CC&R records via the reminders screen.

The community list will now be rebuilt automatically upon entering any community in TOPS. This will prevent the occurrence of fractured city data in property addresses due to incompatible versions of TOPS being run on the same server.

To prevent data corruption due to incompatible data structures, older versions of TOPS v3.2.1™ are no longer able to access version 3.2.1 data servers.

The delete log button will now delete all records in the current view.

Added version logging feature to LICENSE and USERS log files to display which version and build of TOPS each user is running.

Form letters will now print correctly when using Batch Letters feature in CC&R.

The Job Streaming User Guide has been added to the Support section of the TOPS website.

The Phone Messenger User Guide has been added to the Support section of the TOPS website.

Continuing our famous places series, we have three new themes for this month. Visit these fabulous locations on our virtual tour: Capital City, Texas Tea and the Sunshine State. Check them out on the TOPS Theme Manager!

CC&R Batch Close option has been added to the CC&R Batches tab. This new program allows you to close multiple records at once, very handy to use after an inspection or board meeting.

Added ability to double click on a reminder in CC&R to drill down into the record.

Added option in User Groups to restrict items in the Internet menu.

Emails sent from TOPS now have a sent date so they sort properly in the Outlook Sent Items folder.

Added option to hide balance forward on statement and Invoices.

Removed Stop at Each Owner option in Apply Prepaids to avoid confusion and accidental multiple postings.

Corrected issue causing Aged Open Items report not to print if there is no history for the selected vendors.

Email addresses are now automatically pulled into the Community Fact Sheet when a President or Alternate Contact is selected from Board Members.

Attachments have been corrected to show in Community Fact Sheet for all users who have access.

Rebuild All communities has been updated to correctly generate all files on rebuild without the necessity of going into each individual community.

Income Statement report will now print Landscape size in Classic Report mode.

Officer reports and labels have now been defined with a default printing option so that users can print without first defining options.

Owner Balances now displays the correct flag screen.

Report Defaults will now default to the first layout in the list if no financial statement layouts are selected when a report defaults set is saved.

Updated report names in Report Defaults. Aged Delinquency is now Aged Owner Balances. Delinquency Status is now Collection Status.

Layout Description now displays along with the layout number in the combo box pull down in Report Defaults.

 Phone Messenger now correctly saves the column order and custom column listing defined by each user.

Removed extra icons on the Phone Messenger inbox.

Corrected reversing of Effective Date and Delinquency As Of Date in Apply Interest jobs.

CC&R Search no longer loads behind the TOPS v3.2.1 main window.

Yearly accounting now works correctly for Work Order and CC&R charges based on the year the user is working in.

Continuing our famous cities series, we have themes for two popular towns on either coast for this month. Perhaps you have heard of them? Tinsel Town, and the Big Apple... If you are stumped, check them out on the TOPS Theme Manager!

Form Letter 3 per page option is now printing correctly.

Letters with the # sign in the name no longer cause the Attachments screen to pop up for each page that is printed.

The ReadyCollect Import has been corrected to handle negative balances coming back into TOPS from the attorney.

Removed report ordering option in Report Defaults to allow Report Defaults to run under Remote Desktop.

When a user logs into TOPS, the system will now prompt if the server has older files than the workstation.

If the user updates their workstation from the server, the update program will no longer prompt the user to affirm overwrite of each file.

Direct Debit flags may now be turned off in Owner Maintain screen, instead of only on AR side.

Added a preview for the Listing of Defaults in Report Defaults, instead of printing directly to the printer.

Updated AR Report Name headers so they correctly reflect the name of the printed report in 'Print Filed Reports'.

Corrected Stack Trace error that occurred when a user attempted to close an open ticket from the TOPS Online Support Center.

Corrected issue causing Attachments feature not to work in the Community Fact Sheet for some customers.

DOS Payroll will now correctly post to checkbook files.

Corrected spacing issue in form letters causing letters to push to 2 pages.

Rebuild All Communities is now working correctly.

Internet Control Center now automatically corrects Client ID formatting.

Take selected Action in CCR now prints the letter for the selected action.

Read Only custom files will now be made read-write on install to allow updating of custom files.

Added customization options to front panel in TOPS Guard Gate program.

New visitor entry has been corrected in Guard Gate so that users can back out of the entry screen.

Converted reports for Pool Pass module to new, more reliable reporting engine.

We have two new themes this month kicking off our City series: St Louis and Vegas Baby!

Activated the user dictionary for spell checker in Form Letter. Users can click the "Add" button to add words to the user dictionary. (If Form Letter continues to be out of date after updating, toggle Setup, Use Advanced Form Letter off, then on again.)

Added time between the auto shut down of the TOPS2000.exe and the attempt to update it to prevent users from needing to run the updater twice if the executable is out of date.

Corrected issue with Phone Messenger reports printing blank for some customers.

Updated user interface to remove redundant icons at the bottom of the 'My Messages' screen.

Upgraded CC&R Reminders to provide a cleaner front end, and a more reliable back-end.

Corrected error 424 message that appeared when attempting to click Copy Settings button in the Control Info.

Corrected issue causing owners not to display in the selection for Special Instructions.

Corrected error 424 message that appeared when attempting to click page margins button when printing the TOPS WO form.

Check Rec module can now handle $10 million dollar amounts.

Changed pool passes so printed child passes are highlighted to be more easily recognizable.

Corrected user access issue causing Pool Pass to deny entry to customers with valid keys.

Moved 'Thru Date' below the image on Avery 5361 Picture ID passes.

Added relationship field to Avery 5361 Picture ID passes.

Corrected issue with Income Statement cutting off data on the first page when printing in Landscape mode.

Corrected issue with Summary Group Owner report printing an extra blank page.

Expanded the size of the Property Manager signature field in the General tab of the Community Fact Sheet. The property manager's signature merge code may now hold up to 64,000 characters.

Board President address now pulls from Location of Homes, instead of from Community Info.

Corrected issue with Summary Group Owner report printing an extra blank page.

We have two great new water-based themes this month, Hawaii, and Pirates! Both themes are available in the Theme Manager inside TOPS Software.

Corrected issue with CC&R batches that caused data to pull from the batch description field when the user selected to use the description defined in the community.

Corrected rare issue with add/waive throwing an SY error when attempting to waive a charge on a charge code that is using an account number that is also a checking account.

Corrected issue causing Community Fact Sheet rights not to save for a group.

Activated our NEW Report Defaults program. You may now save multiple report defaults settings within the same community.

Updated the CAB Plug-In to create a validation file that can be accessed by the user and sent manually in case the bank's server fails to accept the file electronically.

Added "Total" line and Balance Breakdown Group to blank paper statement and tear-off.

Offsetting accounts in Add/Waive may now be browsed for using the browse button.

Corrected rare issue in Officers causing garbage to appear on the screen.

The global module may now only be set to either Full Access or NO Access. A new message popup warns administrators that the Global module ignores community restrictions, allowing users with access to view data for all communities.

Updated the icons and added a new toolbar to "My Messages" to better facilitate use of the program.

Budget Analysis report now correctly reports the Favorable/Unfavorable text.

Corrected error message generated in Report Defaults when Layout.cv2 file was missing.

The admin fee for Process Collections now correctly displays before letters are printed.

Corrected errors with status filters not filtering correctly.

Corrected issues with Group permissions tree view not formatting properly.

Corrected report display issues that occurred when the summary report option was selected.

Corrected several issues in Work Order and CC&R that allowed users with Read Only access to perform functions.

Corrected alignment issues and cut off "As Of" date on new GL Balance Sheet report.

Corrected "File Cannot Be Opened" error when printing to screen in Direct Debit.

Corrected issue with ACH displaying transactions from a previous community when a new community is selected.

Corrected issue with recurring bills posting incorrect dates when created in Global AP.

Accounts with beginning balances in prepaid can now be Add/Waived.

Corrected rounding issues with wage calculations.

Foreign Alt Address in Property Setup will now store 3rd address line correctly.

Customers with CAB Plug-In will no longer experience problems deleting histories through beginning balances screen.

Updated the File Menu restriction options under Users and Passwords Groups.

Corrected Post Charges so it correctly loads the new print program.

AR Reprint Reports now correctly reprints Late Fee reports.

Corrected error message with Apply Late Fees job type.

Corrected spelling errors with certain merge code names.

Add/Waive report now prints correctly.

Corrected Prepaid calculation issues.

Added Alternate Phone Number field to Visitors Screen.

Corrected issue causing new communities not to appear on the hold payment file until a lockbox had been run.

Removed diagnostic windows that were appearing in the Itemized Statement.

CAB Lockbox Hold Payment report may now be printed using the new print options or in Classic mode.

Corrected application exception error that occurred when running a Report Defaults job with multiple communities selected.

Corrected error message that occurred in Check/Repair GL budget utility.

We have three exciting new themes for you this month: World Traveler, Space Dust, and Animals.

Payment history report from the history screen using the no longer prints blank paper.

Added ability to delete messages in the phone messenger. "Deleted" messages are stored as "archived" and may be recovered if necessary by an administrator.

Corrected security issue where users with "Read Only" access to CCR module were able to gain full access through the "Reminders" feature.

Corrected a rare issue where terminal server users that had been forced to log off by the administrator were not correctly releasing the security key back to the server pool.

Corrected error where access was not correctly being assigned to Global AP in the Global module.

CABUpload.exe now creates a validation file and asks user if they want to view the folder where it was created.

Corrected spelling on "Common Area Responsibility" and "What Association Fees Cover" merge codes.

Corrected an rare locking issue that occurred when entering particular communities.

Changed the Updater to ignore *.pan files in the custom#.zips. This avoids the issue of certain updates being ignored or overwritten when custom programming files are loaded on the updater.

Corrected issue with Print Property Resale Report not showing Previous owners when both Previous and Current owners were checked.

Direct Debit "Do Not Pay" message is now working on the 8.5 X 11 statement format.

Statements are now printing correctly when there is a payment adjustment and multiple lines of distribution.

Bills and Coupons will now print correctly when All Owner Groups selected.

Added a new Statement option for the Los Vegas market that has a break down of charge types on the bottom of the statement.

Hidden fields now correctly stay hidden after printing form letters.

Southdata statement files can now be correctly generated when CAB Custom Plug-In is installed.

Add/Waive no longer defaults to the receivable account from the charge table when making adjustments to PP.

Corrected issue with the receivable account description not updating when yearly accounting and accrual method were selected.

Corrected issue in new communities causing Hold Payment File not to be generated unless a lockbox file had been created.

Corrected rare issue causing the owner browser to bring up a different owner than the one selected under Account.

Users with "Read Only" access to Owner, Maintain may now browse Flex Data, Property Info, Notes, and History.

Option to charge for "Current Period Only" now works correctly.

Changed "Email" label in email history popup to "Owner's Email Address".

Increased Direct Debit Company Fed Tax ID increase from 9 to 10 digit.

Corrected issue with notes getting messed up and "Mislabeled Transaction error appearing when a note existed prior to a beginning balance being entered.

Removed diagnostic windows from the Itemized statement.

Added "Previous Version Filed Reports", "Phone Messenger", and "Calendar" to File menu.

The general info tab on the updater has been updated to include a link to this page for users to note what changes have been recently made to the program.

An option has been added to the Print dialog box that will allow users to continue to produce reports in the version 3.1 format. Simply check the box for "Use Classic Report Mode" at the bottom of the printer dialog box. By default it will be checked the first time, after that the system will remember the last setting selected. The options for print to email and to print to Community web sites are not available when using Classic Report Mode.

The Updater, when run will now compare server and workstation custom#.zip files to get the most recent version of custom programs, and update old ones.

Added a new automated utility that will search through user permissions and remove a 'dead' community from all users whenever a community is edited in TOPS.

Corrected issue with Accrue ACH browser displaying transactions from a previous community when a new community is selected.

Corrected error in Global AP with recurring bills incorrectly setting posting dates.

Accounts with a beginning balance of a prepaid amount can now be altered in Add/Waive.

Prepaid amounts are now correctly being calculated in Add/Waive.

Foreign Alt Address in Property Setup will now store 3rd address line correctly.

CCR, Work Order, Gate Security, and Pool Pass modules have been added to the Custom Report Export Utility. This means that all module data stored in TOPS may now be exported through this program.

Corrected issue preventing late fees from being applied to renters when "Rental Accounting" was turned on.

Late Fees report now correctly prints to screen and printer.

Corrected display error causing all PP entries to be shown twice (this was NOT reflected in the data, only on the display).

Corrected issue with Add/Waive report not printing correctly.

Corrected issue in add/waive adjustment when waiving more than the amount already entered that "undesignated" option performed the same action as "leave as is" option.

Recurring Payables no longer allows posting to invalid dates for future postings.

The "pinkie" mouse pointer was replaced with the standard pointing hand.

The button with the tool tip "Insert Merge Code" which is on the toolbar to the left of the "Merge Codes" button now inserts the last merge code that was used.

The sort order of the date field in Administration/View Logs has been changed to descending order so that the most recent date is listed first.

A Log on screen requiring User Name and Password is now the standard method for accessing TOPS v3.2.1™.

You are no longer prompted to insert a floppy disk into drive a: when exporting a community.

When using the Form Letters Export function the file format extension will no longer appear as part of the file name.

The Form Letters Import function was corrected to accept text formats.

The "Community Fact Sheet" option under File menu is now accessible.

Added new "Hide Merge Code" feature to Form Letter.

"Transfer Community to TOPS" has now been added as a configurable option in Users and Passwords, so administrators may dictate who has access to this feature.

Customers still using the DOS Payroll program may now access the program from within version 3.2.1.

W-2s now print the employee's middle name correctly in the first name field on the W-2 form.

Lines for totals and subtotals have been added to all reports.

Corrected issues with community names wrapping to two lines in report headers

TOPS Internet Updater now reports all files needing to be updated without the need of the 'Compare File Sizes' option.

The Beginning Balance transaction limit has been increased from 20 to 99 transactions for customers using Yearly Accounting.

Global AR search will now allow individual communities to be selected.

Corrected secondary and subsequent code descriptions in distribute dollar amounts in cash receipts.

W3 Data is now included in the W2 Year End Reports.

Exported coupon files for SouthData now correctly report secondary charge amounts.

Direct Debit reporting errors have been corrected.

Corrected issues with lines cutting off in reports.

Changed default font on all reports to Courier New.

Choosing a number of copies to print in the Windows Print Dialogue Box (instead of the TOPS Advanced Printing Dialogue) will no longer print double the number of copies.

Corrected errors when performing Batch Adjustments in AR.

Add/Waive expense duplicating adjustments corrected.

Batch Adjustments (in Apply Charges) that were created prior to updating to version 3.2.1, but not posted, may now be accessed in v3.2.1.

Internet Control Center now saves the correct Client ID after updating.

Updated 1099 forms to include zero dollar amounts when field would be blank.

Job Streaming no longer gives error 060106 when 'Apply Charges' job type is run for a period in which charges have already been applied.

Adjusted address layout in '4 per page' coupon files.

Corrected issue with SouthData Coupon files being cut off when too many characters existed in certain fields.

Corrected SYCTLF error received in new communities where AP Control is manually defined.

Corrected issues with copying vendors and COA in the Add New Community Wizard.

The TOPS Internet Updater has been updated to make 'Workstation Only' the default update method.

Corrected database access not connecting correctly. This resolves issue that requires databases to rebuild every time certain modules are accessed, eg CCR or Work Order. ALL WORKSTATIONS MUST BE UPDATED for this change to be effective.

Removed "Activate Welcome Screen" menu item under Administration.

Recurring AP now posts correctly when 'Print Audit Trail' option is selected.

Corrected errors with reports not loading correctly.

Global Reports Lookup 'Starts With' search now supports single character lookups.

Running 'Update from Server' after installation will no longer revert workstations to version 3.1. This fix requires that the updater be run on the server and each workstation at least once. Future updates may be done only on the server, and distributed from the server to the workstations.