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Q.I want to get a jump start on my 2006 coupon processing, but my maintenance fees have increased. Do I have to change my Maintenance Fee charge table amounts before I process my 2006 coupons? Then change the Charge Tables back to the 2005 billing amounts, before I post December's charges?

A.Great News! In TOPS v3.2.1™ we've added a new menu option in the BILLS & COUPONS Module to allow you to update your 2006 maintenance fees -- without changing your 2005 fees.

To create coupons using this new feature, go to AR, BILLS & COUPONS, and follow these steps:

1. Click Create Coupon File. Define your settings and click Print.
2. Check the month in which you will be charging fees for each charge table and click OK.
3. To enter new charges for next year, select the charge table you wish to alter, and double click on it, or press the <ENTER> key.
4. Select Next Year Amount, and change the values accordingly. (The frequency and calculation method will remain the same as the current year's settings.)
5. Once you have updated the charges, click OK to proceed with the coupon file generation.

The new "Next Years Charges" option is available if you print your own coupons or produce a coupon file for offsite processing. Additionally, once you've changed your 2006 maintenance fees in BILLS & COUPONS, a new Charge Table UTILITIES option allows you to simply update your charge tables to the new 2006 fees when you're ready to bill for January.

Debbie White is a Support Technician for TOPS Software

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