32 Products

Users and Passwords in v3.2.1

Many of the new features in TOPS v3.2.1™ are user-based for improved flexibility, efficiency and control. Among these features is the new Users and Passwords program that has been redesigned to implement a higher standard of user accountability, system security, and procedural compliance.

The new Users and Password program requires some forethought, and planning. In the past, each time a new user was added to the system you also had to define individual permissions. With the new system each user will be assigned to a User Group that has been pre-defined by you. These new User Groups are part of the Administrative controls that will determine what menu options and modules a user will be allowed to access, as well as the level of access a user will have, will it be FULL, READ ONLY or NO ACCESS.

When defining each User Group's access and permissions it is highly recommended that you consider job functions of individuals. Do you have specific people assigned to process A/R, or A/P. If the responsibilities are not cross-functional then they only need access to the Owners and A/R, or A/P modules respectively. An employee with general accounting responsibilities, which encompass all areas of the system will need access to all modules but not necessarily to all functions. Access to communites is set on an individual user basis. You set the checks and balances, and have complete control of each user's activities.

The new Users and Passwords system requires that each user have his or her own unique user name and password as part of the updated security key system that is based on technology utilizing the Windows Network login scheme. This provides you with the ability to track each user's access and activity in a log.

So, whether you have just purchased TOPS v3.2.1™ or you are upgrading from a previous version of TOPS 2000™ the new Users and Passwords program will require that each user on your network has a workstation license. And, after you complete the TOPS v3.2.1™ install, the first Administrative function you will want to perform is setting up your new User Groups and assigning your Users.

If you have any question or would like more information about version 3.2.1 Contact TOPS Sales at 1-800-760-9966 or via email at sales@topssoft.com.

by Lillian Golgano, Word Artist

What's On TOPS?
For regular TOPS News and Info, Subscribe to the OnTOPS Ezine!

Click Here to Manage Your TOPS Subscriptions.

NOW OPEN: Online Support Center!
The TOPS Online Support Center lets you track support tickets, billing minutes and more for your Client ID. Create your account today!

Link to TOPS
Do you have a web site? Link to TOPS Software!