Version 3.2.1 Offers More Flexibility and Control
Over the years, TOPS Software has provided many
solutions that have streamlined processes to save you time and effort.
Through TOPS interfaces, you and your clients have access to convenient
services that make doing business easier.
"Increased user accountability, more security, and
compliance have all been addressed in this
release." |
Your resources have grown in complexity, and more
information is added to your systems daily. As your business grows
you've faced many decisions, one of them being whether to add personnel
or to find technological solutions. Some times you've needed both.
To ensure that TOPS continues to be your solution of choice, we've
focused on continuing to keep TOPS products scalable by having solutions
in place when you need them. In response to the changing needs created
by growth, we've added some great features in TOPS v3.2.1™
to help you to better manage your resources, tasks, and time.
Many of these new features are user-based for improved flexibility,
efficiency and control. The following is a list of some of the new
features you will find in TOPS v3.2.1™:
-
Global Reports program that allows you to
compile data globally across all communities, and then run statistical
reports on that data. Also included is a Lookup function whereby
you can perform global searches for any data.
-
Phone Messenger with the ability to send
and track messages from homeowners to other TOPS users.
-
Calendar / Scheduler which allows you to
schedule, assign, and track tasks, and attach them to TOPS functions.
-
Document Manager in the Community Fact Sheet,
Owner Database, and CC&R Modules, allowing you to attach
documents to a TOPS record, including Form Letters and Reports.
-
Advanced printing option which enables you
to Print, Email, Upload to the web, and save reports and form
letters in PDF format.
-
Batch Entry option for CC&R that allows
you to input multiple CC&R violation records with similar
settings across multiple communities and homes at one time.
-
Completely redesigned Form Letter program
with scores of new features such as tables, graphics, symbols,
PDF printing, ability to open and save Word documents, and spell
checker.
-
Complete Job Streaming Redesign that allows
you to launch redundant tasks across all your communities from
one centralized, user-friendly location. Now includes scheduling
functionality.
More administrative controls with the new Users
and Passwords system.
TOPS v3.2.1™ will provide you with greater flexibility and
mobility. Increased user accountability, more security, and compliance
have all been addressed in this release.
In order to take advantage of these new features, control of user
access to the TOPS application and data across your network must
be clearly defined and controlled.
Therefore, in the 3.2.1 release, TOPS Software will be deploying
an updated security key system that implements user-based security
through Domain Workstation Keys.
This technology utilizes the Windows Network login scheme to allow
a single user to log in to TOPS v3.2.1™ from any workstation
on the network under a single key.
Security keys will now be stored in a pool on your network server,
and may be "checked out" when a user accesses TOPS v3.2.1™.
When the user closes TOPS, the key will be checked back in to the
server so another user may access it.
"You will need to ensure that each user on your network
has a workstation license in order to take advantage of all
the new features in TOPS v3.2.1™." |
If a user exits the network without logging out
of TOPS, the server will reserve the checked out key for 24 hours
prior to returning it to the pool.
With the changes to the security key system you will need to ensure
that each user on your network has a workstation license in order
to take advantage of all the new features in TOPS v3.2.1™.
Andrea
Drennen is the Internet Services Manager
Direct questions to TOPS Sales at 1-800-760-9966 or via email at
sales@topssoft.com.
|
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