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TOPS v3.2.1™BLASTS OFF!

While NASA is busy preparing the shuttle Discovery's return to flight for a mid-July launch, we've been very busy at TOPS Software preparing the launch of our newest release, TOPS v3.2.1™, scheduled for general release September 2005.

v3.2.1 Features

TOPS v3.2.1™ is loaded with enhancements all geared toward improving productivity. We've added a phone messaging system, a calendar / reminder system, and a fully integrated PDF printing engine. We have made enhancements to Owners and CC&R, such as the ability to electronically save and send letters. We have developed a whole new set of global functions that allow you to better manage your portfolio of communities, including Global Reports, Global Lookups and Community Summaries, enhanced Job Streaming, and CC&R Batch functions. All of these features are powered by a sophisticated new user-based security system.

3.2.1 Benefits

All of these enhancements are intended to provide the latest technology to property management companies and self-managed associations. You can...

• Automatically save a PDF of any form letter to a folder in the owners record.
• Set reminders to run assessments or late fees, and the system can link to that function.
• Schedule meetings, events, and jobs in your company calendar.
• Track calls and get a report of which communities call the most.
• These are just a few of the new features in TOPS v3.2.1™.

Phone Messenger

The TOPS phone messenger is a new free module in TOPS v3.2.1™. It allows the users to track incoming phone calls and take messages. Users can assign messages to other users in the system. This provides a record of who calls, what their issues are, who the call got assigned to, and the amount of time spent on the call. This new feature is intended to improve communication. It can also be used to track and assess how much time is being spent dealing with specific associations. It is a valuable tool for any management company.

Calendar / Scheduler

The TOPS calendar and scheduler system is another new free module in TOPS v3.2.1™. This amazing new feature allows you to manage your time directly in TOPS v3.2.1™. Property managers can track important board meetings. Accountants can schedule when assessments are applied, and the scheduler will automatically link to apply charges.

This feature is integrated with many of the commonly used functions such as applying charges, collections, printing checks, and much more. Once the scheduler has been set up, TOPS v3.2.1™ will practically run itself.

PDF Reports

With TOPS v3.2.1™ there will also be great enhancements to printing. We have added an advanced printing feature that allows any report to be converted to PDF format, which may be printed, emailed, saved, or uploaded to your TOPS Community Web Site.

One of the greatest features in the advanced printing is the ability to save form letters to an owner's folder. We have added an owner's attachments feature that allows you to store important correspondence in electronic format.

Not only will TOPS v3.2.1™ save copies of collection and violation letters to the owner's file, you will also be able to scan or store other documents, files, and pictures related to that property. This is a huge step to a paperless office, saving both time and money. Imagine never having to file copies again!

You Have a Voice

There will also be many other exciting enhancements in TOPS v3.2.1™. TOPS Software is a leader in association management software. We have reached that by listening to you, our customers, and implementing your ideas.

TOPS v3.2.1™ is actually the brainchild of your ideas. We have just pulled them all together and the result is the most sophisticated and user friendly version to date.

The general release of TOPS v3.2.1™, will be sent out October 2005 via CD. An early release will be available by request on or about August, 2005.

For more information, please contact our sales department
at 1-800-760-9966 or via email at sales@topssoft.com.

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