What’s Under Construction at TOPS Software
TOPS Software provides the most widely used application for the
management of condominiums and homeowner associations. One reason
for our success is that most of our staff has come from the management
industry and we know what our customers need from their software.
We use this background along with suggestions and feedback from
customers we when plan new capabilities.
Our customers know they can rely on us to continue enhancing TOPS
to give them new capabilities and efficiencies, so our customers
have the tools they need in a competitive environment. We have a
plan for where TOPS is going both short term and long term. We thought
it might be interesting and helpful to share those plans with you
so you know where TOPS is heading too.
Short Term projects :
- TOPS MaintCo™ – Announced in another
article in this newsletter - TOPS MaintCo™ allows a management
company to maintain a maintenance division. The program may be
run within TOPS 2000™, or stand-alone.
- Utility Billing module – Track individual
unit billing from meter readings for associations with shared
utilities. The program can even handle the complex charges that
coincide with utility charges. The module is fully integrated
with the owner’s account and the general ledger in TOPS
2000™.
- Online AP Bill Approval – If you have
a TOPS community web site, AP Bills can be entered in TOPS and
uploaded to the community web site where they can be reviewed
and approved by community officers, which then releases them for
payment in TOPS. This may eliminate the need to get officer signatures
on checks—a real time-saver.
- Custom Report Export Utility – Create
custom reports with your favorite report writer, including MS
Access, Excel and Crystal Reports. Includes the General Ledger,
Owner Database, Accounts Receivable, Accounts Payable, and Check
Reconciliation modules, and will be offered free of charge to
customers via the Internet Updater.
- Phone Messenger – Take phone messages
inside TOPS 2000™. Full interface with homeowner data. Create
Service Requests and issue Work Orders from the phone messages
(Work Order module required). Keep a phone history log by community.
- Calendar/Organizer – Each user can keep
a calendar or appointments, reminders and a “to do”
list. It will interact with some of the TOPS modules to pull in
scheduled events.
- More Email Capability – option to email
notices rather than print. Also, email statements of accounts
to homeowners. More email capabilities throughout TOPS.
- PDF Reports – Print all key financial
reports to a .PDF file so they can easily be emailed to community
officers and others.
- Better Import/Export – More interactivity
with Excel, Word and other popular software.
- New Additions to Job Streaming – Add
the ability to globally print bills, statements and coupons. Also
post recurring transactions, then auto close the fiscal period.
- And More – this is only a list of some
of the highlights. Version 3.2 will be released after the first
of the year with hundreds of program changes and an all new way
of tracking owner balances. A fresh overall look to TOPS, but
with the same familiar way of working, will be part of this new
release.
Longer Term projects:
- TOPS is undergoing a complete rewrite, which has already started,
so that our customers can elect to use TOPS as a hosted internet
application on a TOPS server or as it works currently, as a distributed
application loaded on your computers. It will be your choice which
way makes best sense for your organization to use TOPS.
The rewrite will include all the great features you have come
to rely on in TOPS 2000™ plus many new “state of the
art” capabilities which will put TOPS Software way ahead
of the pack. Our programmers have already made a number of significant
leaps in technology, and we know you are going to be blown away
by the new program. Stay tuned for more on this. Meanwhile, we
will continue to enhance TOPS 2000™ as the rewrite progresses.
Our competition has become very aggressive of late and is spreading
a lot of misconceptions about TOPS. They do this for one simple
reason: the only way one can sell an application costing 5 to 10
times more than TOPS is by undermining the confidence of potential
customers by hammering at the point that “If we charge this
much more, then there must be a lot more our software does than
TOPS does”.
The fact is, TOPS matches up very well with our higher priced competition,
and by my sharing some of our future development plans I think you
can see that TOPS offers the most value, and will continue to be
the best software you can buy for condominium and homeowner association
management.
For more information, please contact our sales
department at 1-800-760-9966 or via email at sales@topssoft.com.
Jeff
Hardy is the President of TOPS Software.
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