58 Internet Services

Online AP Approval saves time and money

"It's FREE." "Streamline your life." "This product will save you time, and time is money." No, this isn't a bad infomercial you see at 3am. They're statements that describe one of the most powerful aspects of the TOPS Community Web Site Service …Online A/P Approval.

Let's face it, board members are busy people. They volunteer their time over and above their regular daily activities. Coordinating multiple schedules to get accounts payable items approved can be a tedious process. For the busy property manager, the necessity of getting accounts payable approved in a timely manner is a detail that is essential to your productivity. That's where using the Online A/P Approval feature of the TOPS Community Web Site service will help streamline your job.

Online AP Approval allows property managers to upload pending invoices to their TOPS Community Web Sites for board members to approve. Once sent to the web, invoices cannot be paid until full approval has been achieved. When combined with MICR Check Printing and Digital Signatures, property managers can significantly improve the flow of Accounts Payable processing by printing signed checks that have been preapproved online.

Property managers and board members save time, and time is money. Everyone reduces the time they currently spend on Accounts Payables. Here are some quick highlights:

• Board members have access to TOPS Online AP Approval 24 hours a day 7 days a week from the TOPS Community Web Site via the Internet.
• Set approval requirements (up to 3) and / or designate that a Level 2 or Level 3 signature is required for invoices over a certain dollar amount.
• Set minimum invoice amounts for approvals, so that checks under a certain dollar amount can be paid right away.
• Automatically exchange data between your Community Web Site and TOPS v3.2.1™ AP system daily via the TOPS Scheduler.
• TOPS v3.2.1™ reports provide approval and disapproval information for easy follow-up.

Board members simply log in to their TOPS Community Web Site using their unique board level login name and password, access Online AP Approval, then view and approve outstanding bills for payment.

Online A/P Approval is a FREE service that property managers and board members can use to make their lives easier, as it is bundled into the TOPS Community Web Site service. This feature is just one of the 40 plus that come with the service. TOPS Community Web sites start as low as $49.95 per month. Call TOPS Web Sales at 800.556.7852 and let us show you how easy it is to get started.

By: Ken Miller
TOPS Web Sales

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