Issue #61
- Union Bank of CA: TOPS' Newest Corporate Partner
- Eve 'n You Can Understand Double Entry Accounting
- A New Director of Sales Administration At TOPS Software
- Vendor Database: Share Vendor Information Among Managers
- Changes To Your TOPS Account May Affect Your Web Site
3/26/08 TOPS U Presents: ADM-101 User Security
4/22/08 TOPS U Presents: CHK-101 Check Reconciliation Module
4/23/08 TOPS U Presents: ACCNT-210 The Budget Cycle
4/24/08 TOPS U Presents: WO-101 Work Order Module Basics
4/25/08 TOPS U Presents: ACCNT-400 Reconciling the Sub Ledgers
4/30 - 5/2/08 CAI's 57th National Conference and Exposition (Orlando, FL)
5/20/08 TOPS U Presents: NCS-101 New Community Setup
5/21/08 TOPS U Presents: ACCNT-401 Customizing Financial Reports
5/22/08 TOPS U Presents: ACCNT-400 Reconciling the Sub Ledgers
5/23/08 TOPS U Presents: ACCNT-301 Adjusting AR Owner Balances
5/27/08 TOPS U Presents: WO-101 Work Order Module Basics
6/19 - 6/21/2008 2008 CAI CEO – MC Retreat (Salt Lake City, UT)
7/31 - 8/1/2008 CACM Annual Statewide EXPO (Anaheim, CA)
8/8/2008 CAI Goldcoast Chapter Expo (West Palm Beach, FL)
9/24/2008 AtHomeNet Training Camp 2008 (Duluth, GA)
Best Fit Solutions, LLC provides TOPS v3.2.1™ training & accounting services. On-site or Internet-based training services available. Learn more at www.bestfitsolutions.net, or call 281-870-0404.
Use www.ReadyDOCS.com to sell documents online and turn Process into Profit. Contact us at (888) 497-8832 to find out how!
ReadyCollect integrates with TOPS Software to provide a complete collections process when accounts are turned over to your attorney. Visit www.ReadyCollect.com for more information on this money-saving program.
Call FORMost for all your TOPS printed forms, supplies, and coupon books. Contact Angelique at 800-777-4242.
TOPS Web Sites, now processing online payments for over 5900 communities. To learn more about how you can receive payments online for your community, contact websales@topssoft.com.
The TOPS Internet Backup Service allows you to automatically back up your important TOPS Community Data from right inside TOPS v3.2.1™! For More Info, see www.topsbackup.com.
TOPS University is a new TOPS Internet
training program, which offers all TOPS users the chance to learn the
ins and outs of the TOPS modules and functions. See our course schedule
in this issue of the onTOPS Ezine, or check out the web site:
www.topsuniversity.com
If you have not yet checked out TOPS'
Online Customer Care Center, do it today! You can purchase
add-ons, see your current support usage minutes, review past tickets,
and see what tickets are open for your organization. All you need to do
is know your TOPS Client ID and fill in a one-time sign-up form.
Welcome to onTOPS!
Welcome to the onTOPS Ezine, an email publication from TOPS Software. All of the articles in the ezines are stored in the articles section of our corporate web site, www.topssoft.com.
We hope you enjoy reading this issue. Please send your feedback to: insider@topssoft.com
TOPS Comes to You!
CAI Suncoast Chapter CA Day - What a Show!
This fabulous event was held on March 7, 2008 in Clearwater, FL. This
event was packed with attendees and vendors...
User Conference 2008
2008 will be a busy year for TOPS Software. We are in the planning stages
for a series of User Conferences to be held all over the country. A User
Conference (not to be confused with training) is an interactive session
for TOPS users and TOPS personnel to go over all the new features in the
program, the various areas on our web site, and all the related services
we offer...
U.S. Bank/TOPS Software User Conference - June 25, 2008, Long Beach, CA...
CAI National Conference & Exposition - April 30 to May 3, 2008, Disney World Contemporary Resort, Orlando, FL...
CAI CEO–MC Retreat - June 19–21, 2008 in Salt Lake City, UT...
CAI Gold Coast Chapter Expo - August 8, 2008 in West Palm Beach, FL...
AtHomeNet Training Camp - September 25, 2008, Atlanta, GA...
[More]
April Courses At TOPS U
[More]
Class size is limited, so sign up early! Visit our site, www.topsuniversity.com, for registration information and more details.
Union Bank of CA: TOPS' Newest Corporate Partner
After many years of being a supporter and informal strategic business partner, TOPS Software is happy and proud to announce the recent addition of Union Bank of CA to our corporate partner page...
[More]
TOPS Wants You!
Starting in the next month, TOPS will be hosting focus groups that will review early development of our next version of software, code named, “Viper”. As part of the process and due to the nature of the project, we are reaching out to our clients, seeking opinions on various aspects during the development process...
[More]
Over the last several months we have released a multitude of new programs and features for the TOPS v3.2.1™ program. Although each of these enhancements have been documented with press releases and articles in our Ezine, we’ve learned that many TOPS users were still unaware that these enhancements are presently available.
Below is a list, with links to the original articles and press releases, of these new programs and features:
Eve 'n You Can Understand Double Entry Accounting
TOPS Software: So Easy Even A Caveman Can Do It!!!
Those cavemen were on to something.
Cavemen created methods that are used EVEN TODAY to educate the average
user.
Cavemen are never thought of for "Not seeing the forest for the trees"!!!
They saw the trees,
Memorized their patterns,
& later sometimes drew the trees on cave walls...
So that others would understand the trees too.
And what was this crazy amazing little known idea???
I just told you silly!!!
They used DRAWINGS!!!
See, you're not seeing the forest for the trees yourself huh???
*blink blink*
Don’t cry, I can help you.
Get a piece of paper & a pen.
Write down what I say.
TOPS ALWAYS USES Double Entry Accounting...
[More]
A New Director of Sales Administration At TOPS Software
We are proud to announce Nicole Beal as the new Director of Sales Administration here at TOPS Software. Nicole has been an asset to the sales department and the company for the past 5 years in her previous capacity as Sales Administrator. Nicole graduated from Rutgers University with a Bachelor of Science and initially came to us from within the industry, having previously held the position of IT and office manager of a large property management company...
[More]
Vendor Database: Share Vendor Information Among Managers
Maintaining a community or several communities takes work. One of these types of jobs is managing vendors or service companies working in and on your properties. In my experience with management companies, finding reputable and reasonably priced vendors is a task all its own. Due to this type of need, we decided to design a feature, which is standard on all management company web sites, to help manage this information in one central location: The Vendor Database feature...
[More]
Changes To Your TOPS Account May Affect Your Web Site
TOPS web sites are designed to work uniquely with your TOPS accounting software. Therefore, it is very important to contact our Web Support department with any changes to your TOPS license number OR when there is a change in TOPS community IDs.
Updating this information is important, to ensure the proper integration of the accounting information for the web sites and online payments. We want to ensure the integrity of the data so we must have the most current information in our systems...
[More]
TOPS Software's offices will be closed on Friday, March 21, 2008 in observance of the Good Friday holiday. We would like to wish everyone a safe and happy holiday weekend.
TOPS v3.2.1™>
- Unlimited Flex Data: Customize > Use Unlimited Flex Data. Turning on Unlimited Flex Data for the first time will activate Unlimited Flex Data for all workstations. This is a global setting across the network.
- TOPS v3.2.1: Fixed an issue with the "Next" and "Previous" record navigation buttons after clicking on either the "First" or "Last" records navigation buttons.
- Report Defaults: Corrected the Aged Owner Balance report when the option for Descending Order has been check marked and the Report Defaults file has been saved.
- Plug-Ins: Plug-Ins will run via Calendar/Scheduler. User intervention is no longer required. Window will close itself.
- Plug-Ins: Modified to handle Developer-owned properties.
- Owner: Maintain > Attachment Control. Resolved issue with window appearing behind the Maintain window.
- Owner: Maintain > Owner Resale. Resolved issue with higher level charge table categories transferring to the new owner during the resale. Categories do not need to be re-selected for these charge tables.
- Job Streaming: Recurring AP job. Corrected community totals calculation on screen.
- Job Streaming: Run an Existing Job. Report Defaults. Jobs that are set to Print to Email can only be set to save for one community only. Any subsequent communities will need to be set up in their own Report Defaults jobs.
- Job Streaming: Recurring Journal Entry job. Corrected issue with community name printing on reports.
- Job Streaming: Resolved an issue when running jobs to print Collection Letters. Letters will attach to owners in that community as long as the Form Letter option Do Not Attach Form Letters is NOT checked for that community.
- Global: Global AP > Recurring AP. Enter Recurring AP. Removed Select & Post button. Use the navigation on the left to access the Post AP window.
- Global: Global AP > Bills. Enter Bills. Removed Post button from bottom right. Use the navigation on the left to access the Post AP window.
- CC&R: CC&R Records. Resolved an issue with the account number and lot/unit number drop down function when selecting a new account number or lot/unit number.
- CC&R: CC&R Records. Fixed an issue with the account number and lot/unit number fields and the ability to enter a different number. Records window no longer needs to be closed and reopened.
- AR: Owner Balances > History > Print. Resolved an issue with certain Financial Transactions (Owner Payment History) reports not printing owner names. This also resolved the column headings to printing correctly.
- AR: Collection. Process Collections. Collection letters are set to attach to Owners. Updated to correctly name the letter in the Attachment Control. The letter itself is correct.
- AR: Reports > Aged Owner Balances. Include Print Detail. If there is no history in a community, the report will no longer generate an error.
- AP: Enter AP. Resolved an issue when typing in the Vendor name (not the Vendor ID and not the Vendor browse) in the Vendor field. System will issue warnings for insurance expirations.
- Internet Updater: The "TOPS 2000" under the Module to Check drop-down listing has been changed to "TOPS v321".
- GL: Reports > Income Statement. Resolved a leap year issue when using the Prior Actual or Budget options. Only occurred when current year is not 2008.
TOPS
v3.2.1
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Internet Backup
TOPS Web Sites
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The onTOPS Ezine is published by TOPS Software, LLC., 364-C Christopher Avenue, Gaithersburg, MD 20879.
Copyright© 2001-2008, All rights reserved. Articles may be reprinted with permission from the publisher.